Multitech FaxFinder FF840 Spécifications télécharger pdf (Page 51)

MANAGING USERS, CONTACTS, AND RECIPIENTS

Contact Record Fields

Field Notes

Name Contact's name, can include spaces.

Fax Number Contact's fax number, any format accepted, for example, (###) ###-#### or ###-###-####.

Organization Contact's company name, if not available, use "" to skip.

Phone Number Contact's phone number, any format accepted, for example, (###) ###-#### or ###-###-####.

Creating a CSV File

To create a CSV file:

1. Open a spreadsheet program such as Microsoft Excel.

2. Create a table as shown in the example for the type of data you are importing. Your fields should be

identical to and in the same order as shown in the example.

3. Create a row for each user, contact, or recipient you want to add.

4. Save the file as a .CSV Comma Separated Value file. If using Microsoft Excel, select Save As and select the

CSV (MS-DOS) format.

Importing a Global or Personal Contact CSV File

To import a global or personal contact CSV file:

1. Click Contacts. The Personal contact page appears. To import global contacts, click Global.

2. Click Import.

3. Click Browse and select the file you want to import.

4. Select an option for Existing Contacts. Merge is the default.

merge appends the file to the existing list.

replace exchanges the existing list with the list you import.

5. Click Import.

Adding Personal Contacts Individually

For help adding global contacts individually, refer to Adding Global Contacts Individually.

To add a personal contact:

1. Click Contacts.

2. Click Add.

3. Enter the contact's name, fax number, phone number, and organization.

4. Click Save.

Exporting a Contact List

If you are moving from one FaxFinder to another, you can export the contact list in the correct format from the old

unit and import it into the new one. Otherwise, you need a properly formatted CSV file.

1. Click Contact. To export global contacts, click Global.

2. Click Export and then click Save.

3. Browse to a destination and enter a file name. Leave the default Save as file type set to .csv Document.

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Multitech FaxFinder FF840 Spécifications Page 51